How to say taking notes at each meeting is one of the official duties. in Japanese

1)会議会議(kaigi) (n,vs,adj-no) meeting/conference/session/assembly/council/convention/congressのたびにのたびに(notabini) (exp,aux) on the occasion ofノートノート(noto) (n,vs) notebook/copy-book/exercise book/note/notebook pcを(wo) (prt) indicates direct object of action/indicates subject of causative expression/indicates an area traversed/indicates time over which action takes place/indicates point of departure or separation of action/indicates object of desire, like, hate,とる(v5r) is beingこと(prt) particle indicating a command/particle indicating mild enthusiasm/particle indicating a gentle interrogative/particle used to soften a judgment or conclusionは(ha) (int) indicating a subject/yes/indeed/well/ha!/what?/huh?/sigh、(、) Japanese comma秘書秘書(hisho) (n,adj-no) secretary/treasured book/secret bookの(no) (prt) indicates possessive/nominalizes verbs and adjectives/substitutes for "ga" in subordinate phrases/indicates a confident conclusion/ indicates emotional emphasis/indicates question公務公務(koumu) (n) official business/public businessの(no) (prt) indicates possessive/nominalizes verbs and adjectives/substitutes for "ga" in subordinate phrases/indicates a confident conclusion/ indicates emotional emphasis/indicates question一つ一つ(hitotsu) (num) one/for one thing/only/even/justですです(desu) (aux) be/is/are。(。) Japanese period "."    
kaigi notabini noto wotorukotoha 、 hisho no koumu no hitotsu desu 。
Grammer form丁寧語 (Polite form)Polite form (teineigo)
convays a sense of politeness, used when speaking to strangers, people older than you, higher social status ect.
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